Frequently Asked Questions

Have additional questions? Feel free to contact Heidi Deethardt.


Is the NURF program open to students outside of Notre Dame?

Yes! We welcome applications from undergraduate students at any university in the U.S. or abroad. (For purposes of the NURF program, undergraduates are students who will not yet have completed their undergraduate studies at the start of their summer fellowship.)

Can I apply to more than one project? If so, do I need to fill out a separate application for each project?

You may apply to as many projects as you like. You only need to create separate applications if you have information/experience unique to one/some of the projects to which you're applying. However, keep in mind that applying to too many projects (more than 4) may lead faculty to question the sincerity of your interest in their topic.

If I apply to more than one project, do I need to send my application(s) to each project's faculty in separate emails?

If you create a common application for multiple projects, feel free to send it in a single email to all the faculty with whom you're applying. As mentioned above, if you created a unique application for any of the projects you're applying for, please send those in separate emails.

Does the Fellowship include housing and meals for the summer? Or transportation to the University?

No. Students awarded a paid fellowship will receive a $6,000 stipend, paid semi-monthly* over the course of the 10-week fellowship. Fellowship recipients are responsible for covering the cost of transportation to the University, housing, and meals from the stipend or other personal funds. See additional questions below for information about on-campus and off-campus housing options.

*Paydays are the 15th and last day of each month. The stipend is subject to the following taxes (note: these are 2018 rates and may be different in 2019): St. Joseph county taxes (1.75%), Indiana state taxes (3.23%), and U.S. federal taxes (10-20%), as well as Social Security (7.65%). These taxes are withheld from your paycheck.

What are the dates of the 10-week fellowship?

For the 2019 NURF program, students may start their 10 weeks of research as early as May 16* or work as late as early August (latest end date TBA). Fellowship recipients will determine the exact dates of their research in conjunction with their faculty mentor. Memorial Day (May 27) and Independence Day (July 4) are paid holidays. See the additional questions below for information regarding the availability of dorms, meal plans, and places to eat on campus in the summer.

*Fellowship recipients who attend Notre Dame and have a 2018-19 on-campus, academic-year job may be prohibited from starting their NURF position before the last week of May. Please contact Heidi Deethardt (206 Cushing Hall) for more details.

How many hours per week will I work?

The NDnano Fellowships are full-time (40 hours/week maximum). Students will set their work schedule with their faculty mentor.

Can I have another on-campus job if I'm part of the NURF program?

No. The University allows students to work a maximum of 40 hours per week during the summer (all campus jobs combined). This means that students cannot participate in the NURF program on a full-time basis and at the same time hold any other paid, on-campus, summer position. (Fellowships of less than 40 hours per week would be considered on a case-by-case basis.)

Can I take classes during the summer session while doing research?

Yes, as long as it is approved by your NURF faculty mentor. In some cases, you may need to work additional days (beyond a 10-week schedule) if you are not able to work the full 40 hours/week while taking a class.

I'm a student at a university outside the U.S. If I'm awarded a Fellowship, will I need a visa?

Yes, you will need a visa to receive the stipend. NDnano will be happy to assist with the visa process for international students who are awarded a Fellowship. Also, if you don't already have a passport, you should apply for one as soon as possible. 

Will I get academic credit for the Fellowship?

No.

If I receive a Fellowship, what paperwork will I need to complete?

Students who are awarded and accept a Fellowship will receive detailed instructions regarding registration, housing/meals, safety training, and employment verification documentation. Also, visiting students will receive additional instructions during orientation after they arrive on campus (ID card, banking, student account, Social Security number for international students, etc.)

What are my on-campus housing options? How much does it cost to live in the dorms?

On-campus housing is available (and encouraged) in the summer for registered students in the NURF program. Dorms with and without air-conditioning are available. Visit the Summer Session website for information about housing costs: summersession.nd.edu/student-services-resources/housing/

PLEASE NOTE that although students may select their 10-week fellowship to fall anywhere between May 16 and early August (latest end date TBA), on-campus summer housing is only available May 20 (move in after 5:00p) - July 27 (move out before Noon). 2018 summer meal plan information is available for reference: https://dining.nd.edu/services/meal-plans/summer-session-meal-plans/. For students who want to live on campus and do their own cooking, please note that the dorms offer limited kitchen facilities.

Besides the dining halls, what other options exist for on-campus meals during the summer?

Here is a list of places to eat on campus. Some may adjust their hours during the summer: dining.nd.edu/locations-menus/

Within walking distance, there are several off-campus eateries in Eddy Street Commons just south of campus, and others located east of campus. A supermarket is located east of campus. A taxi or Uber can take you to a multitude of restaurants within 10-15 minutes of campus.

What are the options for living off campus?

Some students in the NURF program choose to live off campus. You may be able to find an apartment or house to lease near campus via Craig's List or at offcampus.nd.edu/  If you are interested in the possibility of sharing a nearby apartment or house with a Notre Dame student, contact Heidi Deethardt. Please note: Not all off-campus housing options are furnished.


Section 2: Additional considerations for international students

As stated above, the NURF program welcomes applications from international students. Here is some additional information that may be helpful as you consider your summer options:

Social Security Number: International students in the NURF program who are paid by Notre Dame will need to apply in person for a Social Security Number (SSN) the first week after they arrive. (If you have a SSN already, there is no need to apply for another one.) The University will provide guidance on the process, and a Social Security office is located on the bus route just a few miles from campus. For tax purposes, international students in the NURF program will need to provide their SSN to the University before the end of their fellowship. The SSN application process does not delay payment of the stipend.

U.S. bank account: University employees receive their paychecks via direct deposit to their bank account. It must be a U.S. bank account, so international students in the NURF program will need to open a U.S. bank account when they arrive if they don’t already have one. This can be conveniently done either on-campus or at nearby banks.

A U.S. bank account will also be needed for international students to pay charges against their student account (housing, meal plan, medical insurance, etc.)

U.S.-based medical insurance requirement - PLEASE READ CAREFULLY: The University requires all international students to carry medical insurance from a U.S.-based provider during their stay at Notre Dame (day of arrival through day of departure). International students will automatically be enrolled in and charged for the University health insurance unless they purchase another U.S.-based plan and follow the instructions to waive out of the University plan. Waive-out instructions will be emailed to international students’ Notre Dame email accounts prior to the beginning of the regular Summer Session. Summer 2019 insurance rates will be available in the spring. (For 10 weeks of coverage in summer 2018, the cost was approximately $440. The cost will likely be higher in 2019.)

International students in the NURF program also will be provided a list of some U.S.-based alternatives to the Aetna program, and someone in University Health Services will be available by phone or email to review and pre-approve the plan students intend to purchase (before they purchase it) to ensure it meets University requirements.

More information is available at uhs.nd.edu/insurance-billing/

Paying taxes and filing tax returns: All students in the NURF program will have U.S. federal, state (Indiana), and county (St. Joseph) income taxes withheld from their semi-monthly paychecks. In addition, all fellowship recipients will be required to file both federal and state income tax returns in 2020 for income earned in the U.S. in the tax year 2019. The tax return will determine if you are entitled to a refund of some/all of your income tax withholdings, or if you owe additional income taxes. The University's TapTax service will hold an information session during the summer and can help international students prepare these income tax returns in 2020.

Form 8843: International students who participate in the NURF program but are not paid by the University of Notre Dame will still be required to submit a Form 8843. The University's TapTax service will hold an information session during the summer and can assist with this process.

Phones: Depending on whether or not students have international roaming on their cell phones, they may or may not need U.S. SIM cards. However, international roaming is usually very expensive, so if students want to make several calls per week to U.S. numbers, then they will want to buy a pay-as-you-go U.S. SIM card at one of the stores near campus. WhatsApp is a convenient way to communicate when students are on campus. It works with the campus Wi-Fi and has text, audio and video calling facilities. Skype and Google hangouts can be used to make inexpensive domestic and international calls via internet.


Have additional questions? Feel free to contact Heidi Deethardt.

Thank you for your interest in NDnano!