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Frequently Asked Questions

Have additional questions? Feel free to contact Heidi Deethardt.

Is the NURF program open to current freshmen?

Yes. Current freshmen (who will be rising sophomores in summer 2024) are welcome to apply.

I will have completed my undergraduate studies before the start of the summer 2024 fellowship. Can I still apply?

Unfortunately no. For purposes of the NURF program, undergraduates are students who will not yet have completed their undergraduate studies at the start of the summer fellowship.

Is the NURF program open to students outside of Notre Dame?

Yes. We welcome applications from undergraduate students at any university in the U.S. or abroad. 

Can I apply to more than one project? If so, do I need to fill out a separate application for each project?

You may apply to as many projects as you like. You only need to create separate applications if you have information/experience unique to one/some of the projects to which you're applying. However, keep in mind that applying to too many projects (more than 4-5) may lead faculty to question the sincerity of your interest in their research.

If I apply to more than one project, do I need to send my application(s) to each project's faculty in separate emails?

If you create a common application for multiple projects, feel free to send it in a single email to all the faculty with whom you're applying. As mentioned above, if you created a unique application for any of the projects you're applying for, please send those in separate emails. Regardless, be sure to list and prioritize in your application all the projects you're applying to. Include project name and faculty first/last name for each.

What is the deadline for applying?

The deadline for summer 2024 applications is 8:00am Eastern on Wednesday, February 7, 2024.

Does the Fellowship include housing and meals for the summer? Or transportation to the University?

No. Students awarded a paid fellowship will receive a $6,500 stipend (subject to taxes), paid semi-monthly over the course of the 10-week fellowship. Fellowship recipients are responsible for covering their summer living expenses (e.g., transportation to the University, housing, meals, etc.) from the stipend or other personal funds. See additional questions below for information about on-campus and off-campus housing options.

What is the pay schedule? Will I have to pay taxes?

Paydays are the 15th and last day of each month. Given the University payroll process, the date of your first pay check will generally be 1-3 weeks after your start date.

The stipend is subject to the following taxes (subject to change):

  • U.S. federal income tax withholding (10-22%)
  • Indiana state income tax withholding (3.23%)
  • St. Joseph county income tax withholding (1.75%)
  • Social Security tax withholding (7.65%)

These taxes are withheld from your paychecks.

What are the dates of the 10-week fellowship?

For the 2024 NURF program, students may start their 10 weeks of research as early as May 16 or work as late as August 15. Fellowship recipients will determine the exact dates of their research in conjunction with their faculty mentor. Memorial Day (May 27) and Independence Day (July 4) are paid holidays. As you consider a start date, see the additional questions below for information regarding the availability of dorms, dining hall meals, and places to eat on campus in the summer.

*Fellowship recipients who attend Notre Dame and have an on-campus job any time during the 2023-2024 academic year may have restrictions on their NURF start date. Please contact Heidi Deethardt (206 Cushing Hall) for more details.

How many hours per week will I work?

The NDnano Fellowships are full-time (40 hours/week maximum). Students will set their work schedule with their faculty mentor.

Can I have another on-campus job if I'm part of the NURF program?

No. The University allows students to work a maximum of 40 hours per week during the summer (all campus jobs combined). This means that students cannot participate in the NURF program on a full-time basis and at the same time hold any other paid, on-campus, summer position. (Fellowships of less than 40 hours per week (e.g., to also work for Residential Life) would be considered on a case-by-case basis. Please contact Heidi Deethardt (206 Cushing Hall) for more details.)

Can I take classes during the summer session while doing research?

Yes, as long as it is approved by your NURF faculty mentor. In some cases, you may need to work additional days (beyond a 10-week schedule) if you are not able to work the full 40 hours/week while taking a class.

I'm a student at a university outside the U.S. If I'm awarded a Fellowship, will I need a visa?

Yes, you will need a visa to receive the stipend. NDnano will be happy to assist with the visa process for international students who are awarded a Fellowship. Also, if you don't already have a passport, you should apply for one as soon as possible. 

Will I get academic credit for the Fellowship?

No.

If I receive a Fellowship, what paperwork will I need to complete?

Students who are awarded and accept a Fellowship will receive detailed instructions regarding registration, housing/meals, safety training, and employment verification documentation. Also, visiting students will receive additional instructions during orientation after they arrive on campus (ID card, banking, student account, Social Security number for international students, etc.)

What are my on-campus housing options? How much does it cost to live in the dorms?

On-campus, air-conditioned housing is available (and encouraged) in the summer for registered students in the NURF program. Visit the Residential Life website for information about summer 2023 housing costs: https://residentiallife.nd.edu/summer/students/general-information-ug-and-grad-students/. 2024 housing costs will be announced in the spring.

What are the options for living off campus?

Some students in the NURF program choose to live off campus. You may be able to find an apartment or house to lease at offcampus.nd.edu/  If you are interested in the possibility of sharing a nearby apartment or house with another student in the NURF program, contact Heidi Deethardt. Please note: Not all off-campus housing options are furnished; be sure to determine this.

Besides the dining halls, what other options exist for on-campus meals during the summer?

Here is a list of places to eat on campus: dining.nd.edu/locations-menus/. Most shorten their hours during the summer. The dining hall will likely open June 3.

Within walking distance, there are several off-campus eateries in Eddy Street Commons just south of campus, and other venues near campus. A supermarket is located east of campus. A taxi or Uber can take you to a multitude of restaurants within 10-15 minutes of campus.

PLEASE NOTE

  • Although students may select their 10-week fellowship to fall anywhere between May 16 and August 15, on-campus summer housing is only available for the 10-week period May 20 - July 26 in summer 2024.
  • The dorms have kitchenettes, not full kitchens. The kitchenettes are not equipped to accommodate 10 weeks of food storage and/or meal preparation for everyone in the dorm. However, you can purchase a small refrigerator for your dorm room. Students living on campus are encouraged to purchase Domer Dollars to eat in the dining halls (beginning June 3). Domer Dollars can also be used at several other on- and off-campus eateries. 

VIDEOS: WHY CHOOSE NOTRE DAME FOR YOUR SUMMER RESEARCH?

Section 2: Additional considerations for international students

As stated above, the NURF program welcomes applications from international students. Here is some additional information that may be helpful as you consider your summer options:

Social Security Number: International students in the NURF program who are paid by Notre Dame will need to apply for a Social Security Number (SSN) the first week after they arrive. (If you have a SSN already, there is no need to apply for another one.) The University will provide guidance on the process, and a Social Security office is located on the bus route just a few miles from campus. For tax purposes, international students in the NURF program will need to provide their SSN to the University before the end of their fellowship. The SSN application process does not delay receipt of paychecks.

U.S. bank account: Students in the NURF program receive their paychecks via direct deposit to their bank account. It must be a U.S. bank account, so international students in the NURF program will need to open a U.S. bank account when they arrive if they don’t already have one. This can be conveniently done either on-campus or at nearby banks.

A U.S. bank account will also be needed for international students to pay charges against their student account (on-campus housing, medical insurance, immunizations, etc.)

U.S.-based medical insurance requirement - PLEASE READ CAREFULLY: The University requires all international students to carry medical insurance from a U.S.-based provider during their stay at Notre Dame (day of arrival through day of departure). International students will automatically be enrolled in and charged for the University health insurance unless they purchase another U.S.-based plan and follow the instructions to waive out of the University plan. Waive-out instructions will be emailed to international students’ Notre Dame email accounts prior to the beginning of the regular Summer Session. For 10 weeks of coverage in summer 2023, the cost was approximately $520. Rates may increase in 2024.

International students in the NURF program also will be provided a list of some U.S.-based alternatives to the Aetna program, and someone in University Health Services will be available by phone or email to review and pre-approve the plan students intend to purchase (before they purchase it) to ensure it meets University requirements.

More information is available at uhs.nd.edu/insurance-billing/

Paying taxes and filing tax returns: As stated above, all students in the NURF program will have U.S. federal, state (Indiana), and county (St. Joseph) income taxes withheld from their semi-monthly paychecks. In addition, all fellowship recipients will be required to file both federal and state income tax returns by April 15, 2024 for income earned in the U.S. in the tax year 2023. The tax returns are mandatory and will determine if you are entitled to a refund of some/all of your income tax withholdings, or if you owe additional income taxes. Notre Dame offers international students a discount with Sprintax for preparing both federal and state tax returns. (Sprintax prepares the returns, but students still have to file the returns on time with the Internal Revenue Service.) More details will be provided to students who participate in the NURF program.

Form 8843: International students who participate in the NURF program but are not paid by the University of Notre Dame will still be required to submit a Form 8843. 

Phones: Depending on whether or not students have international roaming on their cell phones, they may or may not need U.S. SIM cards. However, international roaming is usually very expensive, so if students want to make several calls per week to U.S. numbers, then they will want to buy a pay-as-you-go U.S. SIM card at one of the stores near campus. WhatsApp, Google Meet/Duo, Signal, Messenger, etc., are convenient ways to communicate when students are on campus. They work with the campus Wi-Fi and have text, audio and video calling facilities. You can also use Google Voice or Skype to make inexpensive domestic and international calls via your cellular data or the campus Wi-Fi.

Have additional questions? Feel free to contact Heidi Deethardt.