NURF FAQs

Have additional questions? Feel free to contact Heidi Deethardt at ndnano@nd.edu


Is the NURF program open to students outside of Notre Dame?

Yes! We welcome applications from undergraduate students at any university in the U.S. or abroad. (For purposes of the NURF program, undergraduates are students who will not yet have completed their undergraduate studies at the start of their summer fellowship.)

Can I apply to more than one project? If so, do I need to fill out a separate application for each project?

Jane Fleming 2009 NURF

You may apply to as many projects as you like. You only need to create separate applications if you have information/experience unique to one/some of the projects to which you're applying. However, keep in mind that applying to too many projects (more than 4) may lead faculty to question the sincerity of your interest in their topic.

If I apply to more than one project, do I need to send my application(s) to each project's faculty in separate emails?

If you create a common application for multiple projects, feel free to send it in a single email to all the faculty with whom you're applying. As mentioned above, if you created a unique application for any of the projects you're applying for, please send those in separate emails.

Does the Fellowship include housing and meals for the summer? Or transportation to the University?

No. Students awarded a paid fellowship will receive a $5,250 stipend, paid semi-monthly over the course of the 10-week fellowship. Paydays are the 15th and last day of each month, and the stipend is subject to St. Joseph county taxes, Indiana state taxes and U.S. federal taxes. NDnano does not cover the cost of transportation to the University, housing, nor meals. See below for information about on-campus and off-campus housing options.

What are the dates of the 10-week fellowship?

For the 2017 NURF program, students may start their 10 weeks of research as early as May 16* or work as late as August 4. Fellowship recipients will determine the exact dates of their research in conjunction with their faculty mentor. Memorial Day (May 29) and Independence Day (July 4) are paid holidays. Please see the additional information below regarding the availability of dorms, meal plans, and places to eat on campus in the summer; there is limited availability the weeks of May 16 and May 22 and after July 28.

*Fellowship recipients who attend Notre Dame and have a 2016-17 on-campus, academic-year job may be prohibited from starting their NURF position before the last week of May. Please contact Heidi Deethardt (631-0279) for more details.

Sam O'Mahony 2014 NURF

How many hours per week will I work?

The NDnano Fellowships are full-time (40 hours/week maximum). Students will set their work schedule with their faculty mentor.

Can I have another on-campus job if I'm part of the NURF program?

No. The University allows students to work a maximum of 40 hours per week during the summer (all campus jobs combined). This means that students cannot participate in the NURF program and at the same time hold any other paid, on-campus, summer position.

Can I take classes during the summer session while doing research?

Yes, as long as it is approved by your NURF faculty mentor. In some cases, you may need to work additional days (beyond a 10-week schedule) if you are not able to work the full 40 hours/week while taking a class.

I'm a student at a university outside the U.S. If I'm awarded a Fellowship, will I need a visa?

Yes, you will need a visa to receive the stipend. NDnano will be happy to assist with the visa process for international students who are awarded a Fellowship. Also, if you don't already have a passport, you should apply for one as soon as possible. 

Will I get academic credit for the Fellowship?

No.

If I receive a Fellowship, what paperwork will I need to complete?

Students who are awarded and accept a Fellowship will receive detailed instructions regarding registration, housing/meals, safety training, and employment verification documentation. Also, visiting students will receive additional instructions when they arrive on campus (ID card, banking, student account, Social Security number for international students, etc.)

What are my on-campus housing options? How much does it cost to live in the dorms?

On-campus housing is available (and encouraged) in the summer for registered students in the NURF program. Dorms with and without air-conditioning are available. Visit the Summer Session website for information about housing costs:

summersession.nd.edu/student-services-resources/housing/

PLEASE NOTE that although students may select their 10-week fellowship to fall anywhere between May 16 and August 4, on-campus summer housing is only available May 22 (move in after 5:00p) - July 29 (move out before Noon). In addition, meal plans in the dining hall are only available May 30 - July 27. This means that if you choose start/end dates before/after the availability of housing/meal plans, you will have to make other arrangements for those days. Also, for students who want to do their own cooking, please note that the dorms offer limited kitchen facilities.

Besides the dining halls, what other options exist for on-campus meals during the summer

Here is a list of places to eat on campus. Some may adjust their hours during the summer.

http://food.nd.edu/places-to-eat/

Within walking distance, there are several off-campus eateries in Eddy Street Commons just south of campus, and others located east of campus; a supermarket is located east of campus.

What are the options for living off campus?

Some students in the NURF program choose to live off campus. You may be able to find an apartment or house to lease near campus via Craig's List or at the following listing of off-campus options (although not all are within walking distance, furnished, nor offer short-term leases): http://offcampus.nd.edu/moving-off-campus/housing-options/  If you are interested in sharing a nearby apartment or house with a Notre Dame graduate student, contact Heidi Deethardt.

Section 2: Additional considerations for international students

As stated above, the NURF program welcomes applications from international students. Here is some additional information that may be helpful as you consider your summer options:

Social Security Number: International students in the NURF program who are paid by Notre Dame will need to apply in person for a Social Security Number (SSN) approximately two weeks after they arrive in the United States. (If you have a SSN already, there is no need to apply for another one.) The University will provide guidance on the process, and a Social Security office is located on the bus route just a few miles from campus. For tax purposes, international students in the NURF program will need to provide their SSN to the University before the end of their fellowship. The SSN application process does not delay payment of the stipend.

U.S. bank account: University employees receive their paychecks via direct deposit to their bank account. It must be a U.S. bank account, so international students in the NURF program will need to open a U.S. bank account when they arrive if they don’t already have one. This can be conveniently done either on-campus or at nearby banks.

A U.S. bank account will also be needed for international students to pay their student account (housing, meal plan, medical insurance, etc.)

U.S.-based medical insurance requirement: The University requires all international students to carry medical insurance from a U.S.-based provider during their stay at Notre Dame (day of arrival through day of departure). For those students needing to purchase U.S.-based insurance, the University offers a medical insurance plan through Aetna. Summer 2017 insurance rates will be available in the spring. (For 10 weeks of coverage in summer 2016, the cost was approximately $450. The cost will likely be higher in 2017.)

International students in the NURF program also will be provided four U.S.-based alternatives to the Aetna program, and someone in University Health Services will be available by phone or email to review/pre-approve the plan students intend to purchase to ensure it meets University requirements.

Please note: International students will automatically be enrolled in and charged for the University health insurance unless they purchase another U.S.-based plan and follow the instructions to opt out of the University plan. Opt-out instructions will be emailed to international students’ Notre Dame email accounts prior to the beginning of the regular Summer Session.

Paying taxes and filing tax returns: All students in the NURF program will have U.S. federal, state (Indiana), and county (St. Joseph) income taxes withheld from their semi-monthly paychecks. In addition, all fellowship recipients will be required to file both federal and state income tax returns in the spring of 2018 for income earned in the U.S. in the tax year 2017. The tax return will determine if you are entitled to a refund of some/all of your income tax withholdings, or if you owe additional income taxes. The University's TapTax service will help international students prepare these income tax returns. Instructions will be sent to students in January.

Form 8843: International students who participate in the NURF program but are not paid by the University of Notre Dame will still be required to submit a Form 8843. The University's TapTax service can assist with this process. Instructions will be sent to students in January.

 


Have additional questions? Feel free to contact Heidi Deethardt at ndnano@nd.edu

Thank you for your interest in NDnano!

Back to overview and application instructions

Back to project descriptions

Updated:  1/23/17